PROJECT MANAGER (Fixed-Term)

POSITION SUMMARY

ARTECHOUSE seeks an experienced Project Manager to lead the limited reopening of its Washington, D.C. location. This individual will assume full ownership of deployment — from planning and labor coordination through implementation and transition to operational state.

This role is execution-focused. The Project Manager will work closely with a group of ATH consultants who have deep institutional knowledge of the venue, equipment inventory, technical infrastructure, and historical deployment protocols. The Consultant will provide strategic and technical guidance; the Project Manager will own delivery.

The ideal candidate is operationally rigorous, financially disciplined, and technically fluent in multimedia installation environments. They are comfortable managing rigging, A/V engineers, vendors, contractors, and internal stakeholders while balancing budget and timeline constraints.

This is a fixed-term, project-based role tied to the reopening timeline. 

CORE RESPONSIBILITIES

Project Ownership & Deployment

• Own the end-to-end deployment plan for the DC reopening.

• Translate strategic guidance from the ATH Consultant into actionable schedules and workstreams.

• Manage a master reopening timeline, including:

  • Pre-production planning (draft provided)

  • Infrastructure review

  • Labor scheduling

  • Commissioning and operational turnover

• Ensure readiness for public-facing operational state.
   

Budget & Financial Oversight

• Develop and manage the reopening budget across all categories (labor, vendors, engineering time, rentals, repairs, contingency).

• Track burn rate in real time and manage resource allocation accordingly.

• Manage engineering and consultant hours carefully to align with budget expectations.

• Approve invoices and reconcile final project costs with accounting.

Labor & Vendor Management

• Hire and manage installation crew and technical overhires as needed.

• Identify and contract appropriate vendors (A/V, fabrication, electrical, IT, etc.).

• Negotiate rates and payment terms where applicable.

• Supervise onsite labor to ensure quality and efficiency.

• Manage external engineers and technical consultants, prioritizing scope and time.
   

Technical & Infrastructure Oversight

• Audit and assess existing venue infrastructure, including projection systems, media servers, networking, power, rigging, and structural elements.

• Ensure that all systems are stabilized and documented before reopening.

• Work with knowledgeable engineers to resolve technical issues efficiently.

Planning & Documentation

• Maintain clear documentation of:
  • Scope of work
  • Equipment inventory and condition
  • Operational handoff procedures
     
• Create structured workflows to ensure transparency across stakeholders.
• Lead regular production meetings and distribute status updates.
   

Risk Management & Problem Solving

• Identify risks early (timeline, labor, equipment failure, vendor delays).
• Develop contingency plans.
• Anticipate technical bottlenecks before they impact the schedule or cost.
• Provide clear decision-making recommendations to leadership.
   

Operational Transition

• Ensure smooth handoff from the installation phase to the operational team.
• Confirm that all systems are stable, documented, and supportable.
• Assist in defining maintenance plans and resource requirements for ongoing operation.
   

CORE QUALIFICATIONS

• 7+ years of experience managing large-scale experiential, multimedia, or technical production projects.
• Demonstrated financial project management experience.
• Strong understanding of A/V systems, projection workflows, media servers, networking, and integration environments.
• Experience managing installation crews and external vendors.
• Experience working in public-facing venues preferred.
• Excellent written and verbal communication skills.
• Ability to manage multiple moving parts in compressed timelines.
   

SPECIAL REQUIREMENTS

On-site presence required in Washington, D.C.

Evening and weekend availability during installation and commissioning periods.

Comfortable working in active installation and technical environments.

WHO YOU ARE

• A seasoned production or technical project manager with experience in large-scale experiential, multimedia, or A/V environments.
• Highly organized and financially disciplined.
• Comfortable managing engineers and technical teams.
• Calm under pressure and solution-oriented.
• Direct communicator capable of coordinating multiple stakeholders.
• Able to make informed decisions in dynamic site conditions.
• Comfortable working onsite in construction/installation environments.

ROLE TYPE

Fixed-Term Contract (Project-Based)

Compensation: Commensurate with experience 

WHO WE ARE

ARTECHOUSE is a digital art organization operating at the intersection of art, science, and technology. We produce large-scale immersive exhibitions across multiple U.S. locations. We value ambitious thinking, disciplined execution, and collaborative problem-solving.